Wonders of Wales – Terms & Conditions


$4,450

Per Person | Double Occupancy

$5,450

Single Occupancy | Limited Availability

This is a land-only package, airfare to and from the United Kingdom is NOT included.

Inclusions:

  • 13 meals
  • 6 nights of deluxe accommodations divided between Richmond, Stratford-upon-Avon, Conwy, Coventry and London
  • Superior motor coach transportation between tour destinations
  • Guides, tours and admission fees at tour venues

Special Extras included in your itinerary:

  • Curator/expert led tours at various times
  • Wine included with all group dinners
  • Snacks at various points throughout the tour
  • Welcome goodie bag with various gifts/niceties

Exclusions:

  • Airfare to/from the United Kingdom
  • Meals over and above the 13 included in the tour package
  • Personal expenses
  • Mixed drinks
  • Insurance (this may be purchased via Transcendent for a nominal fee – see below)

Passports:
Every tour member must have a valid passport that will be in effect for at least six months after the date of the conclusion of the tour.

Important notes:
Space is extremely limited on this tour, and because of the exclusivity of the included events, we are unable to add participants once the maximum has been reached.

Should you wish to add extra nights in Richmond or London prior to or at the conclusion of the tour, please specify when making your booking. If available, we will be happy to make those arrangements with our hotels, alleviating the need to switch hotels.

All pricing is based on double occupancy. Upon request, we will make every effort to match a single customer with another interested party interested in sharing a room.

Due to the exclusive nature of the hotels involved, including hotels with a limited number of rooms, we are only available to offer a limited number of single occupancy rates. Those are available on a first-come, first-serve basis at $5,450.

Please Note: Single rooms in the United Kingdom are often much smaller than double rooms. Paying a single supplement does not guarantee you a full-size double room.

We will do our best to accommodate mobility requests and needs. Because of the age of many of the buildings on the itinerary, there will not be an elevator at every stop nor in every hotel.

Each day will involve a good deal of walking, and ability to maneuver steps. Please make us aware of any special needs when booking. While Transcendent will make reasonable efforts to do so, we cannot guarantee that we will be able to accommodate special needs.

At the time of booking please inform us of any special dietary requests (vegetarian, allergies, etc.). While Transcendent will make reasonable efforts to do so, we cannot guarantee that we will be able to accommodate special requests.

As a tour participant, you agree that your image may be used by Transcendent in any way deemed appropriate, but not limited to, publication in newspapers, magazines, and other print media, use in broadcast media, television or video projects, publication via the Internet, and use in marketing materials used by Transcendent.

Tour pricing is based on a current exchange rate of $1.30 to the UK pound. Should the exchange rate rise above $1.60 to the pound within 120 days prior to the start of the tour, Transcendent reserves the right to bill each tour participant an additional $500 USD in order to cover the additional expense.

Payments:
The following payment schedule will apply per person.
Payments to be received by Transcendent Travel Services, LLC

$950 At the time of booking
$1,300 by November 15, 2017
$1,300 by January 15, 2018
$900 (Final Payment) by March 15, 2018
= $4,450 (Double occupancy rate)

No order/reservation will be processed without the $950 first payment. Should any payment be in arrears more than one payment period and no payment arrangement entered into, Transcendent reserves the right to cancel a passenger’s participation in the tour and to retain all payments to date.

Form of payment:
All forms of payment are available at no extra charge: Check or money order. All such payments should be mailed and made out to:
Transcendent Travel Services, LLC
P.O. Box 3181| New York, NY 10185-3181

Credit/debit card payments may be made by calling 1.866.654.7508 or online at www.transcendent-travel.com.

Cancellation Policy:
The following cancellation charges will apply if any person cancels their participation on the tour:

  • 50% cancellation fee for initial deposit/booking 30 days after such payment is made
  • 50% cancellation fee for all payments made after the first deposit
  • No cancellations or refunds within 120 days prior to the beginning of the tour

Should world conditions affect the staging of the tour (e.g., natural disasters, war, terrorism), Transcendent reserves the right to schedule the tour to a later date. In the event a tour participant is not willing to reschedule, all deposits and/or tour payments will be returned to such tour participant who has signed up, less any non-refundable expenses actually incurred by Transcendent and a 3% processing fee.

Should the original tour director be unable to lead the tour on behalf of Transcendent, Transcendent reserves the right to engage another competent tour director to lead and execute the tour.

Substitutions:
Up to 120 days prior to the tour, Transcendent recognizes that circumstances occur where it may be necessary to cancel participation in the tour. Substitutions are encouraged so that cancellation fees can be avoided. An additional substitution fee of $400 will apply. All substitutions must take place no later than 120 days prior to the tour, or further charges will apply.

Itinerary variation:
Transcendent reserves the right to vary itineraries and/or destinations and to substitute hotels if circumstances warrant. Venues, attractions and destinations may be adjusted or modified at the sole discretion of the tour planners and Transcendent. Should you miss meeting the start of the tour or any event during the tour duration all financial responsibility to catch up with the tour will fall on the participant.

Not included in tour price:
Those items listed in the exclusions, as well as laundry, valet service, food not included, after-hours tea, coffee, alcoholic beverages or other expenses of a personal nature or any other items not specified on the itinerary are not included in the tour price.

Responsibility:
The responsibility of Transcendent Travel Services, LLC is strictly limited. Transcendent is not liable for delays, losses, changes in routing, hotels, transportation services, and/or sightseeing or accidents incurred by said persons or operators to passengers and baggage from whatsoever cause. Transcendent also reserves the right to change the routing, hotels, and/or sightseeing and any service offered, should local conditions in our opinion warrant; the extra cost, if any, must be paid by the passengers. The right is reserved to refuse any person on this tour.
The transportation companies concerned are not responsible for any act or omission or event during the time passengers are not on board their conveyances. This passage contract in use by the carriers concerned when issued shall constitute the sole contract between the carrier(s) and the purchasers of the tour and/or passengers. All additional expenses caused by war, natural disasters, landslides, strikes, weather delays, illness or accidents are the responsibility of the passengers.

Insurance:
For a nominal fee per traveler, we are pleased to offer our customers insurance as we travel together.

Travel Insurance is highly recommended, and may be purchased directly from Transcendent for the following competitive rates:
Age of traveler/insurance premium:
18-30: $100.00 per traveler
30-45: $125.00 per traveler
45-60: $150.00 per traveler
60-75: $200.00 per traveler
75+: $250.00 per traveler

Insurance via Transcendent covers the following:

  • Medical Coverage up to $15,000
  • Accidental Death and Dismemberment (AD&D) $25,000 for Primary & Spouse; $5,000 for Dependent Children
  • Emergency Medical Evacuation/Repatriation $300,000
  • Emergency Medical Reunion $50,000
  • Return of Mortal Remains Up to $50,000

The purchase of insurance is optional, but highly recommended. We will be pleased to answer any questions you have about this coverage and will provide you with a copy of the policy.

*This policy does not cover participant cancellation.

Should you choose NOT to purchase the insurance, any fees or costs incurred by the individual traveler that otherwise would have been covered by insurance are the responsibility of the individual traveler. In addition Transcendent is not liable for any charges not covered by the insurance policy/vendor. All insurance inclusion and exclusion information will be provided to the traveler in advance of travel.


Tour Participant Agreement

To finalize your reservation, each traveler (including those traveling together) must fill out their own Tour Participant Agreement.

Complete the online Tour Participant Agreement below, or DOWNLOAD A PDF OF THE TOUR PARTICIPANT AGREEMENT HERE to print, fill out and mail back to: Transcendent Travel Services, LLC | P.O. Box 3181 | New York, NY | 10185-3181.  Please include your own address and/or credit card information, where applicable.

Wonders of Wales & England Tour Participant Agreement
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